General recordkeeping; reports. E. The contracting organization shall submit its recommendation of the provider's eligibility for issuance of a certificate of registration to the commissioner's superintendent's designee. A. Within 30 days of the administrative hearing, the hearing officer shall recommend a decision to the Commissioner of the Virginia Department of Social Services Superintendent of Public Instruction of the Virginia Department of Education. Opportunities for children to learn about themselves, others, and the world around them; 5. The recommended decision of the hearing officer shall be made upon consideration and review of the record as a whole or such portions of the record as may be cited by any party to the proceedings. Make your check or money order payable to the Treasurer of Virginia., May 12 Office of Child Care Health and Safety memo, Becoming a Child Care Subsidy Program Vendor, Quality Measurement and Improvement (VQB5), Administrative Program Manuals, Reports and Data, Deaths, Injuries and Abuse in Child Care Settings, Subsidy Program Market Rate Survey Report, Child Care Underserved Areas Workgroup Report, Voluntary Registration of Family Day Homes: Requirements for Providers, Registro Voluntario de HogaresFamiliares Diurnos: Requisitos Para Los Proveedores, Office of Child Care Health and Safety or contract agency, Report of Tuberculosis Screening Evaluation, Children's Emergency Medical Authorization, Log of Medication Administration for Individual Child, Log of Medication Administration for Multiple Children, Permission to Take Child on Trips or Outings, Program Decision to Administer Medications, Program Decision to Not Administer Prescription Medication. The vendor shall have extra food or shall have provisions to obtain food to serve to children so that they can have an appropriate snack or meal if they forget to bring food from home, bring an inadequate meal or snack, or bring perishable food; and. High chairs, infant carrier seats, or feeding tables shall be used for children less than 12 months who are not held while being fed. 1. Convictions include prior adult convictions and juvenile convictions or adjudications of delinquency based on a crime that would be a felony if committed by an adult within or outside the Commonwealth. 22VAC40-665-130 8VAC20-790-150. Doc. Vendor agreement termination and vendor disqualification. Licensed Child Day Programs First issuance: October 31, 2011. Be emptied after use by each group of children, rinsed, and filled with clean water, or more frequently as necessary; and. Issuing a notice of summary suspension of the license to operate a child day program or family day system pursuant to proceedings set forth in 22.1-289.022 C of the Code of Virginia or pursuant to proceedings set forth in 22.1-289.024 of the Code of Virginia for child day programs or family day systems operated by an agency of the Commonwealth in conjunction with any proceedings for revocation, denial, or other action, when conditions or practices exist in the child day program or family day system that pose an immediate and substantial threat to the health, safety, and welfare of children receiving care; and. (4) Any individual who, upon examination or as a result of tests, shows indication of a physical or mental condition which may jeopardize the safety of children in care: (a) Shall immediately be removed from contact with children; (b) Shall immediately be removed from contact with food served to children; and. Exception (a): Program directors hired before June 1, 2005, who do not meet the qualifications may continue to be program directors as long as the program director: (i) obtains each year three semester hours or six quarter hours of college credit related to children until meeting a qualification option or (ii) is enrolled in and regularly works toward a child development credential as specified in subdivision 4 b of this subsection, which credential must be awarded by June 1, 2009. The licensee shall have on file at the system office separate written plans describing initial and on-going training of each provider. Recommendations of the hearing officer. Documentation of the inspection and cleaning shall be maintained by the provider. G. When cloth diapers are used, a separate leak-proof storage system as specified in subsection F of this section shall be used. 8. E. A family day provider that is voluntarily registered pursuant to 63.2-1704 22.1-289.015 of the Code of Virginia shall not be required by law to be licensed. Be equipped with soap, toilet paper, and disposable towels or an air dryer within reach of the children; and. The checklist serves as both a self-review tool for providers and an initial and renewal evaluation method for the contracting organization. Sounding of alarms (intruder, shelter-in-place such as for tornado, or chemical hazard); a. 22VAC40-185-350 8VAC20-780-350. 2. A. The vendor must be at least 18 years of age. B. Immunizations for children. For children from two years to six years of age: the maximum group size is 30 children; and. C. The department's representative may also make such inspections of any homes or facilities that are approved by the licensee for the care of children as one of the licensed services of the agency. Centers shall be provided with at least two toilets and two sinks. J. A. 22VAC40-111-270 8VAC20-800-270. D. Infant formula shall be prepared according to the manufacturer's or physician's instructions. When cloth diapers are used, a separate leak-proof storage system as specified in subdivision 6 of this subsection shall be used. "Superintendent" means Superintendent of Public Instruction or his designee. A sworn disclosure statement for the provider applicant, the provider assistant, and the substitute provider, if any, and any adults residing in the home. WebInitial Application for Family Day System (PDF) Liability Insurance Declaration (PDF) License Modification Request for Facility Change of Location (PDF) Medication Identifying who is covered by this chapter. Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. Presentation of opening statements. Family day homes The name of the individual, partnership, association, corporation, limited liability company, or public entity sponsoring the facility or agency; 3. Virginia (NOTE: At the discretion of the system this form may be part of the child care agreement required by subdivision A 6.). 1. A. Playgrounds shall be located and designed to protect children from hazards. A determination that the offender is now a person of good moral character and reputation. 3. Purpose and applicability. Furnishings, equipment, and materials. Notice to the applicant of issuance or denial of a license. Input from licensees, associations of licensees, experts in related fields, advocacy organizations, consumers, and the general public is solicited in the development or revision of licensing regulations through informal and formal comment periods and public hearings. c. Children who are not in the TANF assistance unit but who are financially dependent upon the parent who is in the TANF assistance unit. B. The hearing shall be held no later than 15 business days after service of notice on the licensee. Definitions. Centers offering both meals and snacks shall serve a variety of nutritious foods and shall serve at least three sources of vitamin A and at least three sources of vitamin C on various days each week. Have an endorsement or bachelor's degree in a child-related field such as, but not limited to, elementary education, nursing, or recreation, from a college or university; 3. 2. Virginia 2. Documentation of viewing proof of the child's identity and age; and. The facility shall have at least two toilets and two sinks. Children unable to sleep shall be provided time and space for quiet play; 4. If there are open and obvious fire hazards, including the absence of fire extinguishers or smoke detectors as required by the Uniform Statewide Building Code and the Statewide Fire Prevention Code, the local fire prevention or building officials, or the State Fire Marshal's office shall be contacted by the department's representative. WebMs. b. A. of Title 19.2 of the Code of Virginia of an offense set forth in 9.1-902 that results in the person's requirement to register with the Sex Offender and Crimes Against Minors Registry pursuant to 9.1-901 of the Code of Virginia, or any similar registry in any other state. 22VAC40-665-120 8VAC20-790-140. Preapplication consultation. Operating information, including the hours and days of operation and holidays or other times closed, and the phone number where a message can be given to staff; 4. C. Children's records shall be made available to a child's parent upon request, unless otherwise ordered by the court. H. Formula or breast milk shall not remain unrefrigerated for more than two hours and may not be reheated. b. 3. Web 63.2-217, 63.2-319, and 63.2-611 of the Code of Virginia; 45 CFR 98.11. A complete investigation shall be made, by the licensee, of each complaint received. A. 22VAC40-111-960 8VAC20-800-960. ); and. WebA family day home caring for more than four children under the age of two, including the provider's own children and any children who reside in the home, shall be licensed or voluntarily registered. Example video title will go here for this video. An annual license is one issued to a family day-care day system when the activities, services, and facilities meet substantially the minimum standards and requirements for a license that are set forth in this chapter and any additional requirements that may be specified in Chapter 17 14.1, Article 3 ( 63.2-1700 22.1-289.010 et seq.) Opened containers stored in the refrigerator shall be discarded if not consumed within 24 hours of storage. Is not counted in the staff-to-children ratios; and. B. 4. (i) The individual shall submit statements documenting the chest x-rays and certifying freedom from tuberculosis in a communicable form. N. M. Eligibility will be redetermined in the final month of the 12-month eligibility period described in subsection I of this section, at which time the recipient will be contacted in order to have all eligibility criteria be reevaluated. Serious injury to a child while under the family day home's supervision; and. The department will reconsider the new request and the additional information and will notify the applicant or licensee of the decision within 30 days of receipt of the second request. Signature of superintendent, or designee, and date. Be placed at least six feet from the perimeter of other play structures or obstacles; and. F. Cribs, cots, rest mats, or beds shall be provided for children during the designated rest periods and shall not be occupied by more than one child at a time. 22VAC40-111-710 8VAC20-800-710. "Vendor agreement" means the agreement between the department and a vendor that must be entered into and signed before child care payments paid to the vendor under the Child Care Subsidy Program can be authorized. 22VAC40-111. Crib sheets shall be clean and washed daily. The method of verification of the child's age and identity; and. F. Parents shall be provided at least semiannually in writing information on their child's behavior, development, adjustment, and needs. Assistants' and substitute providers' records shall contain the following: 6. Both the counsel for the adverse party and the hearing officer may direct questions to the witness. "DCSE" means the Division of Child Support Enforcement, the division of the Department of Social Services responsible for locating absent parents; establishing paternity; and establishing, modifying, enforcing, collecting, and disbursing child support or child and spousal support. Notification about waivers is conducted in accordance with agency policy. Inclusion: Exploring the meaning and the mindset; 14. f. Appointing a qualified director to whom it delegates, in writing, the authority and responsibility for administrative direction and management of the family day-care day system in accordance with established policies (optional for an individual or partnership). (1) Responsibilities for referral, training and home visitation services shall be assigned to a permanent staff member or members. G. Milk, formula, or breast milk shall not be heated or warmed directly in a microwave. Resides in the locality where application or redetermination for services is made; 7. J. C. During each diaper change or after toileting accidents, the child's genital area shall be thoroughly cleaned with a moist disposable wipe or a moist, clean individually assigned cloth, if the child is allergic to disposable wipes. Job responsibilities and to whom they report; 2. Proof of age and identity; record of child care and schools. E. If the provider does not have a working telephone, the caregiver shall demonstrate that one is quickly and easily accessible in case of an emergency. 22VAC40-180-80 8VAC20-850-70. Permission for swimming or wading activities to include a parent's statement of the child's swimming ability, if applicable; 16. Address of the website of the department, with a note that a copy of this regulation chapter and additional information about the family day home may be obtained from the website, including compliance history that includes information after July 1, 2003. of the Code of Virginia. 22VAC40-111-940 8VAC20-800-940. D. The product shall not be used beyond the expiration date of the product. 5. h. Health information shall be maintained for the family day-care provider, assistant and assistants and for those household members who come in contact with children or handle food served to children, as described below: (1) Initial tuberculosis examination and report. Punishment by applying unpleasant or harmful substances. Not be fed to infants less than four months of age without parental consent; and. Documentation of tuberculosis screening as required by 22VAC40-111-170 8VAC20-800-170 and 22VAC40-111-180 8VAC20-800-180 A; and. The waiver of criminal conviction is the department's canceling the consequences of an unsatisfactory criminal history record check only for specific convictions. For nighttime care during which a child sleeps more than two hours, the following is required: 1. F. A 911 or local dial number for police, fire and emergency medical services and the number of the regional poison control center shall be posted in a visible place at each telephone. Effective July 1, 2013, caregivers shall obtain 16 clock hours of training annually. 2. A. A. C. If diaper ointment or cream is used, the following requirements shall be met: 2. E. Sandboxes shall be covered when not in use. B. C. Infants shall be placed on their backs when sleeping or napping unless otherwise ordered by a written statement signed by the child's physician. Licensing staff are available throughout the application or licensing process to answer questions and provide consultation and technical assistance (see 8VAC20-820-130). The center administers only those drugs that were dispensed from a pharmacy and maintained in the original, labeled container; and. Animals which are, or are suspected of being, ill or infested with external lice, fleas and ticks or internal worms shall be removed from contact with children. Probationary status is a precursor to more serious action such as revocation, denial, or injunctive action unless immediate corrective action occurs. The department shall have the burden of proof in any summary suspension hearing. A written statement that the vendor will notify the parent when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if so requested by the vendor; 18. Infants who cannot hold their own bottles shall be picked up and held for bottle feeding. 2. Each witness should be subject to direct, cross, and redirect examination. At the option of the local department, a child born to a family 10 months or more after the initial date of approval for the Fee Program may receive child care services or be placed on the local department waiting list. b. Hazardous substances and other harmful agents. A copy of this plan shall be filed in the employee's record and shall be made available to the department's representative upon request. The department may issue a conditional license to a new facility or agency in order to permit the applicant to demonstrate compliance with specified standards. 7. The department's letter indicating eligibility to be hired provided by the department or the department's contractor indicating: (1) Satisfactory results of the fingerprint-based national criminal background check; and. C. The conditional license cites the standards with which the licensee must demonstrate compliance when operation begins, and also any standards with which the licensee is not in compliance. Duties and responsibilities of all volunteers shall be clearly defined in writing and differentiated from those persons regularly filling staff positions. 4. If a facility has knowledge that a person required to have a background check has an offense, and this person has neither a waiver nor an exception per 8VAC20-770-50, and the facility refuses to separate the person from employment, service, or residence in a family day home, then licensure, registration, or approval must be revoked or denied. The death of a child while in the provider's care; 4. B. The following records shall be maintained by the system in a permanent file within the system office. (This does not include the fee for the criminal records check, CPS Central Registry Clearance or the tuberculosis test.). 22VAC40-665-780 8VAC20-790-800. The victim left the suspect's home the next day and told a family member what happened. Punishment for toileting accidents; and. E. The following nonmedical emergency supplies shall be required: 1. 2. This investigation shall: a. All milk and milk products shall be pasteurized. J. 2. Pre-Application Training for FDH - Home - Virginia Children three years of age or younger may not be offered foods that are considered to be potential choking hazards. The agreement may cover hours of care per day, week, or month; cost of care per day, week, or month; frequency and amount of payment per day, week, or month; and any special services to be provided by either party to the agreement. The system shall not be dependent on the use of volunteers to ensure the basic provision of services on a continuous basis. C. The provider shall inform the department within 48 hours and parents within 24 hours of a change of the telephone number. At minimum the following basic qualifications must be met: (1) A family day-care provider must be at least 18 years of age; (2) A family day-care must be able to read and write; (3) A family day-care assistant must be at least 14 years of age; (4) Family day-care providers and any assistant or assistants must have the following personal attributes: (a) An understanding of children and their problems together with an ability to relate to children with courtesy, respect, patience and affection, and understanding and respect for the child's family; (b) An ability to handle emergencies with dependability and good judgment; and. The vendor shall ensure compliance with the standards in this part, the terms of the vendor agreement, and all relevant federal, state, or local laws and regulations. WebThe Search for Child Care web tool provides facility information and inspection reports for licensed and religiously exempt child care centers, licensed and voluntarily registered family day homes and certified pre-schools. B. Section 2.2-4019 of the Code of Virginia provides the aggrieved party the right to request an informal conference. When the request is not approved, the reasons for this action will be confirmed to the licensee in writing. General recordkeeping; reports. Exception: Any building which is currently approved for school occupancy and which houses a public or private school during the school year shall be considered to have met the requirements of subdivision 1 of this subsection when housing a center only serving children two and a half years of age or older. Children three years of age or younger shall not be offered foods that are considered to be potential choking hazards. The 12-month period begins 30 days after notification of the issuance of a special order or at the conclusion of all appeal steps. Explaining the waiver public notification requirements. The caregiver shall notify the parent immediately if a child is lost, requires emergency medical treatment, sustains a serious injury, or dies. The local department shall request an ADH be scheduled by submitting a written request to the state hearing authority. A tuberculosis test report as noted in subsection C of this section; 3. Primitive camps shall have a staff member on the premises during the hours of operation who has at least current certification in first responder training. 22VAC40-111-680 8VAC20-800-680. 22VAC40-690-30 8VAC20-840-40.
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